To be able to post documents, you must ensure that there are no incomplete documents, meaning all documents are linked to a Second Party or Cost Center, and all entries are balanced. Therefore, you should display and edit them so they can be posted.
Editing Incomplete Documents for Posting
Go to the “Accounting” module.
Open the “Post to GL” page.
Set the required conditions.
Note: You can choose suitable conditions to display the entries you want to post. For example, you can post a specific transaction type, select a certain period, or post transactions related to a specific account.
Set the entry status to “UN-posted”.
Click on “Generate”.
Note: Incomplete documents are highlighted in red.
Linking the Document to a Second Party
If the document is missing a “Second Party”, the system provides two ways to link it:
Method 1: Editing Directly on the Document
Double-click on the document.
Click on “Edit”.
Click on the “🔍” icon.
Enter the desired account name and click on “▶”.
Click on “Update”.
Method 2: Linking the Account via Other Parties
Go to “Data”.
Open the “Warehouses interface” page.
Go to “Other parties”.
Select Other Parties from the dropdown menu.
Enter the GL account name to link it to the second party.
Click on “+” to link.
Click on “Save”.
Note: If the second party is linked to a Zero Sales Account, ensure the linking steps are correctly followed before updating the document.
Go back to the document.
Update the Work Order linked to the entry. This will automatically add the account to the previously empty second-party field and prevent the issue from recurring in new documents.
Linking the Document to a Cost Center
You can do this in two ways:
Method 1: Editing the Cost Center directly in the Document
Double-click on the document.
Click on “Edit”.
Click on the “🔍” icon.
Enter the desired account name and click on “▶”.
Click on “Update”.
Method 2: Linking the Warehouse to a Default Cost Center
Go to “Data”.
Open the “Warehouses interface” page.
Select the warehouse.
Select the required Cost Center.
Click on “Save”.
Go back to the document.
Update the Work Order linked to the entry so the cost center is automatically added to the previously empty side, preventing the issue from recurring in newly linked orders.
Note: To avoid repeating this issue in new orders, you must require users to enter a cost center for accounts that accept cost centers by following these steps:
Go to “Settings”.
Open the “Module settings” page.
Go to the “Accounting” tab.
Enable the "Enforce cost center entry" option.
Click on “Save”.
Handling Unbalanced Entries
Double-click on the document.
Click on “Edit”.
Make the necessary adjustments to balance the entry.
Click on “Update”.
Note: To avoid saving unbalanced entries, make sure the setting "Allow saving UN-balanced JE" is disabled:
Go to “Settings”.
Open the “Module settings” page.
Go to the “Accounting” tab.
Disable the "Allow saving UN-balanced JE" option.
Click on “Save”.
After completing the review, you can start the posting process.
If you encounter any challenges or have any questions during these processes, you can contact our technical support team, who are ready to assist you.